All goods/services/travel require a Purchase Order.

It is the responsibility of the teacher/sponsor to obtain the proper documentation when making these purchases. The purchaser will be liable for the purchase if policy is not followed.

Click here for the BUHSD Purchase Order Policy

Click here for the BUHSD Purchasing Information

Are you using District Funds?

Fill out the information on the District Requisition and send to your department head or administrative assistant. Please note that a requisition is NOT a purchase order. All services, supplies, services, reimbursements and travel must have a purchase order in hand before items and services are ordered or delivered. All purchase orders have 6 numbers (ex: 230000)

Are you using a fund from a club, auxiliary or tax credit fund?

See the section regarding Student Activities, Auxiliary and Tax credit information for further assistance.

Vendors

We have many vendors already in our system. Should you not find that company or small business person in our registry, a vendor registration form and W-9 is required. Please direct the new vendor information to Ann at ann.rhein@buhsd.org

Vendor Registration Fillable W-9 Fillable Form

Invoices and Deliveries

All goods are required to be shipped to the BUHSD warehouse. The warehouse will verify the shipment and ensure that you have received all of your items. Should you have a rush order, contact your admin assistant to make arrangements to receive your shipment right away. Invoices are to be sent to Accounts Payable in the Business office. Should your vendor send you a copy of their invoice, please do not discard. Forward it to the Business Office or accountspayable@buhsd.org. This will help with timely payment and keep your business relationship with your vendor positive.

Receipt Tracking Form

This form can be used for multiple purposes such as small receipt purchases and personal reimbursements. Small receipt purchases such as Home Depot, Lowes, Sam’s Club, fuel purchases and other vendors that have small cash register receipts. The form is filled out, signed and turned into the bookstore manager or administrative assistant who issued the corresponding cards

Personal reimbursements are applied when an item that you need is found only with a vendor that does not accept our purchase orders. This is not used for travel reimbursement. PO policies still apply. You will need to submit all receipts that include proof of payment on a Receipt Tracking Form and obtain the proper signatures. Turn all paperwork into Accounts Payable in the Business office. Verification and payment processing can take up to 2 weeks as BUHSD does not process checks on site.

Buckeye UnionHigh School District

Business Services

DISTRICT BUSINESS FORMS

DISTRICT PURCHASING GUIDELINES

DISTRICT TRAVEL GUIDELINES

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