Tips on how to process your paperwork for all purchases

Can I make a purchase or travel to an event that has a registration cost without having a purchase order in place prior to my purchase/event?

No, all purchases and registration fees must have a purchase order in place prior to your purchase/event. If appropriate paperwork is not submitted prior, any monies spent may result in the responsibility of the advisor, coach or employee.

I want to spend funds from my Activity account, what paperwork is needed?

Any funds being spent using Activity monies require to have club meeting minutes and club meeting sign in sheet, and support backup documentation attached with all fully completed requisitions.

I want to spend funds from my Auxiliary account, what paperwork is needed?

Any funds being spent using Auxiliary monies require to have support backup documentation attached with all fully completed requisitions.

I want to spend funds from my Tax Credit account, what paperwork is needed?

Any funds being spent using Tax Credit monies require to have support backup documentation attached with all fully completed requisitions.

I want to make a purchase using district funds, what paperwork is needed?

Any purchases being made with district funds require to have support backup documentation attached with all fully completed requisitions and approval from supervisor/principal.

Who do I submit my purchasing requests to?

All requisitions using ACT, AUX, or Tax Credit funds will be submitted to your site supervisor/AD administrative assistant.

All CTE purchases will be submitted to the CTE director

I have an upcoming trip or purchases, what is the turn around time for all paperwork/payments to be processed?

All required documentation for any purchases or events is required to be submitted to the supervisor/business office at least 2 weeks prior to the event.

Who do I submit transportation/field trip requests to?

All transportation/ field trip request forms will be submitted to the Athletic Directors for approval and scheduling.

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